FULBRIGHT FACULTY DEVELOPMENT PROGRAM
Instructions for Completing the Online
Fulbright Foreign Student Program Application
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Read all instructions carefully before completing the application

STEP 1: Learn requirements for submitting an application
STEP 2: Record user ID and password in a safe place
Your email address is your user ID. When you created an account for this on-line application, you created a password. An e-mail was sent to you indicating your User ID and Password. Keep this information in a safe place. You can log in and out of the application as frequently as you like; however, you must have your user ID and password. While you cannot change your User ID, if necessary, you can change your password by clicking on “Update My Account” at the top of the Home page of this application.
STEP 3: Complete the application
You do not need to complete this application at one sitting. You can re-enter at anytime and edit your application. But remember that once you submit your application, you can NO longer make changes to it. All forms in this application are to be completed in English. Items must be answered completely and carefully.

Some helpful “tips”:
• Avoid using all capital letters when answering items, e.g. name, address, etc. It is better to use upper and lower case, e.g. Ron Smith.

• You can copy and paste information into all text boxes.

• In the text boxes, you must limit your responses to the space provided. Information that exceeds the space provided will not display or print. If what you have typed or copied exceeds the size of the box, you must edit it. It is a good idea to ‘preview’ each page of your application to make sure that all your data displays.

• You can review each page of the application in its PDF format by clicking on the Preview button on the upper right-hand corner. Closing out of the PDF view will bring you back to your application.

• You will create essays on pages 4 (Study/Research Objective), 5 (Personal Statement) and 6 (Additional Information). On the essay pages, text entered that exceeds the space provided will display and print. However, it is recommended that you try to keep your essays to 1-2 pages when possible.

• You have several ways in which you can create your essays.

• You can compose your essay on-line. Please note, there is a 40-minute ‘time out’ function. In other words, you will need to either complete your essay in 40 minutes or periodically save your essay. You will not be able to customize the formatting of your essay.
• You can copy and paste text from another document and edit online. Again, you will have a 40-minute “time-out” function. You will not be able to customize the formatting.
• You can upload text from another document. This is the only option where you will be able to have special formatting, e.g. bold, underline, headers, double spacing, etc. While you cannot edit an uploaded document on-line, you can delete your upload, make your corrections in your document off-line, and upload again.
• Pages 4 (Study/Research Objective) and 5 (Personal Statement) contain a header that displays on the PDF view. Therefore, you must leave a 1? inch (4cm) margin at the top of every page of your essays to allow space for the header that will appear on the print version of your application.

• You should preview all of your essays to make sure the formatting is correct before submitting your application by clicking the preview button in upper right-hand corner of the screen. When you preview an essay, you must use the “Back” browser button to return to your essay (!) Closing out of the HTML preview (i.e. clicking the X in the upper right-hand corner) will exit you from your application.

• Some questions are ‘required.” In other words, you will not be able to complete and submit your application until all required items are completed. When you click on the Application Inspector button on the Home page, your application will be checked for completeness. You will be prompted to enter any missing information on required questions.

Often specific instructions for completing a question or item will be provided in the application. Please read all instructions carefully. In addition, please review the following important information.

Preliminary Question Page: It is very important that the following questions are answered correctly:

• Question1 –Country of Citizenship: Make sure that you properly identified your country of citizenship : Ukraine.
•  Question 2--Program: Make sure that you correctly identify the Fulbright Program to which

you are applying: Fulbright Foreign Student Program.
If you have any questions regarding the programs, please contact the Fulbright Office in your country.

Item 1—Name: It is very important that you list your name exactly as it appears (or will appear) on your passport. Please use upper and lower case when entering your name, e.g. Ron Smith. Also, do not use diacritical markings as this can sometimes create computer-related problems.
Item 11—Application Cycle: Please indicate to which application cycle you wish to apply. The next scholarship cycle when you will begin your studies/research is August/September 2011. Please select 2011-2012.

• Degree Objective: Select one degree from the drop down menu of choices: Visiting Student Researcher.

Item 12—Field of Study: From the choices, select the field of study most appropriate to your study objective. You can briefly elaborate on the exact nature of your objective in the text box that follows.
Item 14—Institutions Attended: Please list all post-secondary institutions attended in reverse order (putting the most recently attended first). List all post-secondary institutions attended even those from which you did not achieve a degree. Please note that secondary (high school) institution information should not be included.
Item 21—Position Code: Please select from the drop down menu the position title which best describes the activity in which you are currently (or most recently) involved.
Item 27—Study/Research Objective: The study/research objective description that you provide is an essential and highly important part of your application. You should take great care to write a clear and very detailed description of the program you want to pursue. Clearly identify the area(s) within your field of study in which you want to specialize or concentrate. If there is specific research that you want to accomplish, please describe. Remember to leave a 1? inch (4 cm) margin at the top of every page to allow room for the header that will appear on the PDF view. Preview your essay to check the formatting before submitting your application.
Item 28—Personal Statement: The personal statement is a narrative statement in which you can include information about your education, practical experience, special interests, career plans, and your purpose in applying for study in the U.S. Again, remember to leave a 1? inch (4 cm) margin at the top of every page to allow room for the header that will appear on the PDF view. Preview your essay to check the formatting before submitting your application.
Item 29— Resume/Curriculum Vitae: It is highly recommended that all FFDP applicants attach a professional resume or curriculum vitae (useful if you intend to pursue a theoretical, academic degree). While there is no ‘header’ on this page for which you need to leave space, it is still advisable that you preview your information to check the formatting before submitting your application.
Page 7—University Transcripts: You do not need to upload your scanned transcript copies.
Please send hard copies of your official transcripts directly to the Fulbright Program Office by regular mail.
Page 8—Personal Information: The information provided on this form will be used by the Fulbright Program in your home country and Fulbright administrative agencies for internal purposes only.
Item 32—National Identification Number: This is not a required field.
Page 9—Personal Financial Information: Since the Fulbright grant that may be awarded to you cover all your expenses, you may need to provide funds from your own or other sources just for any   unforeseen expenses. Please complete this form as completely and accurately as possible based on information that you have at the time of application.
Page 10—University Preference: It is highly recommended that you will have U.S. university preferences. If you do, please complete this page as fully as possible. Do not just list the name of a university in which you are interested. Be specific. Provide the name of the department and the specific program within that department in which you are interested. If you have been in contact or correspondence with a faculty member, please provide the name and contact information for that individual.
If you have applied to a U.S. university within the past three years, please list the programs and the results. If you have letters of admission, letters of invitation, or other correspondence from a school, especially a preferred program, please forward a copy (not the original) of this correspondence to the Fulbright Program Office.
Page 11—Writing Sample: This is not a required field. You can use this page to upload a writing sample that will be submitted along with the rest of your application materials to the universities. This is mainly for Doctoral candidates, as the vast majority of those programs require a writing sample be included with the application materials.
STEP 4: Supplemental forms:  This is not a required field. You must send hard copies of your official transcripts directly to the Fulbright Program Office by regular mail.

• Letter of Reference/Recommendation: You must have three letters of reference (or recommendation) submitted on your behalf. Letters of reference are extremely important. All letters of reference should be written by teachers under whom you have studied or pursued research or by someone who has supervised you in work related to your proposed field of study. Letters of reference should not be written by persons related to you either by blood or marriage or by personal friends. At least one academic and one professional or work related letter should be included among the letters. The letters should be written in English if possible. If they are not, an original English translation must be provided.

• Your recommenders have two ways in which they can submit their letters:
• You can print out the Letter of Reference form and forward to your recommenders who will then complete the forms and mail to your Fulbright Program Office.
• Your recommenders can complete the forms online and submit electronically. You must click on the Recommendation button on the Home page of this application to register your recommenders.

• Report on Proficiency in English: Complete only the top section of this form and have the remaining portion completed by one of the types of certified English language evaluators listed on the form. Your language evaluator should return this form directly to your Fulbright Program Office.

• Information Concerning Foreign Student Academic Records: In order to assist U.S. academic institutions in evaluating more accurately your academic credentials, this form allows you to provide information about the educational and grading system in the country where you did postsecondary study. A separate form should be completed for each college or university attended.

• Transcript Release Form (for post-secondary U.S. transcripts only): This form is needed for those students who attended a post-secondary program (undergraduate or graduate) in the U.S.

• Signature Form: You must print out, sign, and forward this form to your Fulbright Program Office.

STEP 5: Application inspector
Before you can submit your application electronically, your application will be reviewed for completeness. If there is missing data, you will be prompted to correct.

STEP 6: Review and print your application
Review a PDF version of your application and print a copy for your records.

STEP 7: Submit your application
After completing this application and thoroughly reviewing it, you will submit it electronically to the Fulbright Program Office in your country of citizenship. Please note, it is very important that the following questions were answered correctly:

Question 1--Citizenship: Make sure that you identified the Fulbright Program country to which you are applying.
Question 2--Program: Make sure that you identified Fulbright Foreign Student as the award program to which you are applying.

If you entered either question incorrectly, you must correct your answer(s) prior to submitting your application. You can easily make corrections by clicking on the ‘update my answers to preliminary questions” link on the upper-right hand corner of the Home page.
Note carefully, after submitting your application electronically, you will be able to access it in a viewable PDF format and access supplemental forms. You will be able to print your application and supplemental forms. However, you will not be able to make changes to your application. In addition, you will be able to access tracking information (see below for further information).

STEP 8: Supporting documentation needed to complete your application
1. Your application is not considered complete until your Fulbright Program Office receives all your supporting documentation. The following must be forwarded to your Fulbright Program Office: the signature form; three letters of reference/recommendation; official academic transcripts from all post-secondary schools attended, copies of diplomas for all post-secondary schools attended.

• Academic transcripts: Applicants must submit official, complete and certified academic documents covering the entire period of study at universities and other post-secondary institutions.
• Standardized tests: You will be required to take TOEFL -iBT(Test of English as a Foreign Language): TOEFL is an admissions requirement at U.S. institutions for applicants whose native language is not English. For instructions on registration, contact the Fulbright Program Office or the website for the test.  

IELTS (International English Language Testing System): A growing number of U.S. institutions will accept the IELTS in lieu of TOEFL scores. Note: TOEFL and IELTS scores are valid for two years.

OTHER IMPORTANT INFORMATION

1. Duration of Grants: Fulbright grants and other fellowships, assistantships, scholarships and educational grants are generally awarded for nine to ten months beginning in August or September. Candidates appointed to certain types of Fulbright grants may be required to arrive during the summer for an introductory course or intensive English program prior to the academic year.

3. Change of Plans: You should promptly inform your Fulbright Program Office of any change in your academic status or future plans after your application has been submitted.