Програма академiчних обмiнiв iменi Фулбрайта в Українi

Instructions

FULBRIGHT GRADUATE STUDENT PROGRAM IN UKRAINE
Instructions for Completing the Online Fulbright Foreign Student Program Application
https://apply.embark.com/student/fulbright/international/
The submission deadline is May 16, 2017, until midnight Ukrainian time
If you have any questions regarding the programs, please contact the Fulbright Office in Kyiv:
Fulbright Program in Ukraine
20 Esplanadna Street, 9th floor, office 904, Kyiv, 01001, Ukraine
Tel.: +380 (44) 287 07 77; Fax: +380 (44) 230 20 60
E-mail: ibarysh@iie.orgstudent.ukraine@iie.org (please indicate "Student" in the e-mail subject line).

Please read all instructions carefully before completing the application

 

STEP 1: Learn requirements for submitting an application

STEP 2: Record your user ID and password in a safe place

Your email address is your user ID. When you created an account for this on-line application, you created a password. An e-mail was sent to you indicating your User ID and Password. Keep this information in a safe place. You can log in and out of the application as frequently as you like; however, you must have your user ID and password. While you cannot change your User ID, if necessary, you can change your password by clicking on "Update My Account" at the top of the Home page of this application.

  1. All applications started by an individual remain in the system for up to 5 years; so, you can access an application that you started in a previous year as long as it has not been submitted, i.e. is ‘In Progress.'
  2. Should you decide to reapply for the program, you need to create a new account for your new on‐line application. Once you submit your application, you will access it in a viewable PDF format, but can no longer edit it or make any revisions in it, i.e. is ‘Received.'

STEP 3: Complete the application. You do not need to complete this application at one sitting. You can re-enter at any time and edit your application. However, remember that once you submit your application, you can NO longer make changes to it. All forms in this application are to be completed in English. Items must be answered completely and carefully.

Some helpful tips:

  • Avoid using all capital letters when answering items, e.g. name, address, etc. It is better to use upper and lower case, e.g. Ron Smith.
  • You can copy and paste information into all text boxes.
  • In the text boxes, you must limit your responses to the space provided. Information that exceeds the space provided (the five-line word limit) would not display or print. If what you have typed or copied exceeds the size of the box, you must edit it. It is a good idea to ‘preview' each page of your application to make sure that all your data displays.
  • Do not use any Cyrillic letters on any portion of the application as these letters cannot be processed in the Fulbright online system and will be unreadable-and most readers in the U.S. will not be able to understand your entry.
  • You can review each page of the application in its PDF format by clicking on the "Preview" button on the upper right-hand corner. Closing out of the PDF view will bring you back to your application.
  • You will create essays on pages 4 (Study/Research Objective), 5 (Personal Statement) and 6 (Additional Information). On the essay pages, text entered that exceeds the space provided will display and print. However, it is recommended that you try to keep your essays to 2 pages when possible.
  • You have several ways in which you can create your essays:
  1. You can compose your essay on-line. Please note: there is a 40-minute ‘time out' function. In other words, you will need to either complete your essay in 40 minutes or periodically save your essay. You will not be able to customize the formatting of your essay.
  2. You can copy and paste text from another document and edit online. Again, you will have a 40-minute "time-out" function. You will not be able to customize the formatting.
  3. You can upload text from another document. This is the only option where you will be able to have special formatting, e.g. bold, underline, headers, double spacing, etc. While you cannot edit an uploaded document on-line, you can delete your upload, make your corrections in your document off-line, and upload again.
  4. Pages 4 (Study/Research Objective) and 5 (Personal Statement) contain a header that displays on the PDF view. Therefore, you must leave a 4cm margin at the top of every page of your essays to allow space for the header that will appear on the print version of your application.
  • You should preview all of your essays to make sure the formatting is correct before submitting your application by clicking the preview button in upper right-hand corner of the screen. When you preview an essay, you must use the "Back" browser button to return to your essay (!) Closing out of the HTML preview (i.e. clicking the X in the upper right-hand corner) will exit you from your application.

Some questions are ‘required." In other words, you will not be able to complete and submit your application until all required items are completed. When you click on the "Application Inspector" button on the Home page, your application will be checked for completeness. You will be prompted to enter any missing information on required questions. REMEMBER: Save your entered text often!

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Often specific instructions for completing a question or item will be provided in the application. Please read all instructions carefully. In addition, please review the following important information.

Preliminary Question Page: It is very important that the following questions be answered correctly:

Question 1 - Country of Citizenship: Make sure that you properly identified your country of citizenship: Ukraine.

Question 4 - For which academic level are you applying: Make sure that you correctly identify the program to which you are applying: Graduate Study; otherwise, you will not be able to continue to application form.

Item 1 - Name: It is very important that you list your name exactly as it appears (or will appear) on your international passport. Please use upper and lower case when entering your name, e.g. Ron Smith. Also, do not use diacritical markings as this can sometimes create computer-related problems.

Item 11 - Application Cycle: Please indicate to which application cycle you wish to apply. The next scholarship cycle when you will begin your study is August/September 2018. Please select the 2018-2019 cycle.

Degree Objective: From the drop down menu of choices, please select:

  • Master's (if you want to study at a U.S. university for 1 or 2 years to achieve a Master's Degree (the length of study depends on the field chosen and specific program requirements).
  • Doctorate (if you request to apply to a Ph.D. program). Please note: In compliance with Fulbright Program policy limiting participation to one degree, you can apply for a Master's program leading to PhD. It is expected that your Master's program under Fulbright sponsorship will take 2 academic years to complete. J-1 visa sponsorship will be provided for the length of your Fulbright program only. After two years, the host U.S. University will be expected to cover the remaining expense toward completion of the Ph.D., but it is always contingent upon availability of funds. You will be also required to transfer to the university visa sponsorship.

Make sure that you identified your degree objective correctly; otherwise, your application can be considered for the wrong program.

Item 12 - Field of Study: From the choices, select the field of study most appropriate to your study objectives. You can briefly elaborate on the exact nature of your objective in the text box that follows. Please note: if your field is not included on the list of the disciplines for Ukraine, you will not be eligible for the program.

  • Business and related fields or Financial management (in business applications), are not eligible fields for grant support under the Ukrainian Fulbright Student Program grant announcement; Fulbright/ IIE will not honor any preferences for U.S. Business schools or to any program where an MBA will or might be awarded.

Item 14 - Institutions Attended: Please list all post-secondary institutions attended in reverse order (putting the most recently attended first). List all post-secondary institutions attended even those from which you did not achieve a degree. Please note that secondary (high school) institution information should not be included.

Item 21 - Position Code: Please select from the drop down menu the position title, which best describes the activity in which you are currently (or most recently) involved.

Item 27- Study/Research Objective: The study/research objective description that you provide is an essential and highly important part of your application. You should take great care to write a clear and very detailed description of the program you want to pursue. Clearly identify the area(s) within your field of study in which you want to specialize or concentrate; what you want to accomplish during your program, why you want to specialize or concentrate in your field, what aspects of the field interest you most. Describe the kind of program you expect to undertake, and explain how your study plan fits in with your previous training and your future objectives. Remember, this is your opportunity to state what you hope to achieve during your program. Remember to leave a 4 cm margin at the top of every page to allow room for the header that will appear on the PDF view. Preview your essay to check the formatting before submitting your application (!).

DO NOT mention the names of any U.S. universities you wish to attend in your Study/Research Objectives. The University Preference Sheet is included for that purpose.

Item 28 - Personal Statement: This should not be a CV (curriculum vitae) or resume. The personal statement is a narrative statement in which you can include information about your education, practical experience, special interests, career plans, and your purpose in applying for study in the U.S. It should not be a mere listing of facts. Your personal statement essay should discuss how your life experiences and background have contributed to your desire to pursue study in your field, and your purpose in applying for study/research in the U.S. Describe any significant factors that have influenced your educational or professional development.

Again, remember to leave a 4 cm margin at the top of every page to allow room for the header that will appear on the PDF view. Preview your essay to check the formatting before submitting your application (!).

The Study Research Objective and Personal Statement essays must be professionally formatted. It is highly recommended you use the following formatting:

  • (1) Times New Roman Font in size 12;
  • (2) Use a 4 cm margin at the top of every page;
  • (3) Apply single spacing.
  • It is very important that you check to be sure you have left adequate room at the top of your page (at least a 4cm margin) for the Fulbright heading. Be sure your document is saved in 8.5x11 print format (not A11) prior to uploading it otherwise the last sentences of your document will be missing from the page when it is printed out on this end.
  • On the essay pages, text entered that exceeds the space provided will display and print. However, it is recommended that you try to keep your essays to 2 pages when possible.
  • DO NOT use any Cyrillic letters as these letters cannot be processed in the Fulbright online system and will be unreadable.
  • Finally, always have someone proofread your essays for any language or grammatical mistakes before including them in your Fulbright application.

REMEMBER: Before you begin to write your essays, we strongly recommend that you view the PowerPoint presentation "Tips for Writing Fulbright Essays for the Graduate Students and Faculty Development Programs". This presentation can be found at http://www.fulbright.org.ua/uk/pages/33/PowerPoint.html

Item 29 - Resume/Curriculum Vitae: This is not a required page; feel free to use this page to give additional information about yourself. In this section, you may want to attach a professional resume (usually required for professional degrees such as law and architecture) or a complete curriculum vitae (sometimes required for students pursuing theoretical academic fields). While there is no ‘header' on this page for which you need to leave space, it is still advisable that you preview your information to check the formatting before submitting your application (!).

Page 7 - University Transcripts:

Applicants should upload scanned copies of their academic documents (transcripts/diplomas and supplements to diplomas) covering the entire period of study at universities and other post-secondary institutions (file size no more than 2 MB). You do not need to send hard copies of your academic documents to the Fulbright Program Office.

Finalists must submit official, complete and certified academic documents certified by the school directly covering the entire period of study at universities and other post-secondary institutions. Copies of diplomas certified or notarized by a third party (i.e. public notary) will not be accepted as official. US schools only accept academic documents verified by the university's Director of Archives, Dean, Secretary, or Vice Rector.

Finalists will have to provide certified English translations of the academic documents (by official Translation Bureau or University International Office).

Page 8-Personal Information: The information provided on this form will be used by the Fulbright Program in your home country and Fulbright administrative agencies for internal purposes only.

Item 32-National Identification Number: This is not a required field.

Page 9-Personal Financial Information: Do not complete this form. The Fulbright grant that may be awarded to you will cover all your expenses, but you may need to provide funds from your own or other sources just for any unforeseen expenses. Please be aware that the Foreign Fulbright Student program does not provide for dependents. Should dependents accompany you, you will be responsible for providing travel, adequate insurance, and support for them.

Page 10-University Preference: It is highly recommended that you indicate your U.S. university preferences. If you do, please complete this page as fully as possible. Do not just list the name of a university in which you are interested. Be specific. Provide the name of the department and the specific program within that department in which you are interested. If you have been in contact or correspondence with a faculty member, please provide the name and contact information for that individual. Please do not include your preferences exclusively for top-ranked, competitive and expensive programs.

Please also do not apply directly to any US schools once you have submitted your application for a Fulbright competition. If you have applied to a U.S. university within the past three years, please list the programs and the results. If you have letters of admission, letters of invitation, or other correspondence from a school, especially a preferred program, please forward a copy (not the original) of this correspondence to the Fulbright Program Office.

Please note: Your preferences will be taken into consideration insofar as possible. However, please understand that there is no guarantee that your application will be sent to these programs. Fulbright/IIE will take into account all preferences a candidate has expressed if we believe they fit the goals of the program and have good academic/research/faculty fit .We will not be able to honor some of the preferences if a candidate's test scores are not competitive for admission.

Page 11-Writing Sample: This is not a required field. You can use this page to upload a writing sample that will be submitted along with the rest of your application materials to the universities. The academic writing sample (in English) should be a minimum 10-page piece of work that demonstrates your ability to write in English on topics in your field of study. This is mainly for Doctoral candidates, as the vast majority of those programs require a writing sample be included with the application materials.

Page 12-Test Scores: You can use this page to upload your copy of any available test score reports

(e.g. TOEFL IELTS, GRE, GMAT, etc.). Please note: you can only upload one document per page, so you may need to combine files if you have multiple exams. To help ensure successful processing, please include a file extension (e.g. essay.doc) and limit the size of uploaded files to 2MB.

STEP 4: Supplemental forms:

  • University Transcripts: You must upload scanned copies of your transcripts. You do not need to send hard copies of your official diplomas to the Fulbright Program Office.
  • Letter of Reference/Recommendation: You must have three letters of reference (or recommendation) submitted on your behalf. Letters of reference are extremely important. All letters of reference should be written by teachers under whom you have studied or pursued research or by someone who has supervised you in work related to your proposed field of study. Letters of reference should not be written by persons related to you either by blood or marriage or by friends. You might want to focus more on work contacts OR on academic contacts. Referees should be able to speak to your strengths. They should be chosen so that they say different things about you. At least one academic and one professional or work related letter should be included among the letters. The letters should be typewritten and be written in English if possible. If they are not, an original English translation must be provided.

Your recommenders have two ways in which they can submit their letters:

a. You can download the Letter of Reference form and forward to your recommenders who will then complete the forms and mail to your Fulbright Program Office.

b. Your recommenders can complete the forms online. You must click on the ‘Recommendation'

button on the Home page of this application (‘Step 5: Recommendations') to register your recommenders.

  • Report on Proficiency in English: Optional. Complete only the top section of this form and have the remaining portion completed by one of the types of certified English language evaluators listed on the form or a qualified teacher of English. Your language evaluator should return this form directly to your Fulbright Program Office.
  • Information Concerning Foreign Student Academic Records: Do not complete this form.
  • Transcript Release Form (for post-secondary U.S. transcripts only): This form is needed for those students who attended a post-secondary program (undergraduate or graduate) in the U.S.
  • Signature Form: Mandatory from. You must print out, complete, sign, and forward one original form to your Fulbright Program Office.

STEP 5: Application inspector

Before you can submit your application electronically, your application will be reviewed for completeness. If there is missing data, you will be prompted to correct.

STEP 6: Review and print your application

Review a PDF version of your application and print a copy for your records. Please remember that if you exceed the five line word limit where indicated, this text is automatically omitted from your printed application and your statement will not make sense to the reader.

STEP 7: Submit your application

After completing this application and thoroughly reviewing it, you will submit it electronically by clicking on the "SUMBIT" button. Please note: it is very important that the following question were answered correctly:

Question 1-Citizenship: Make sure that you identified Ukraine as the Fulbright Program country to which you are applying.

Item 11-Application Cycle: Make sure that you selected the 2018-2019 cycle.

Make sure that you identified your degree objective correctly; otherwise, your application can be considered for the wrong program.

If you entered either question incorrectly, you must correct your answer(s) prior to submitting your application. You can easily make corrections by clicking on the ‘update my answers to preliminary questions' link on the upper-right hand corner of the Home page.

Note carefully: after submitting your application electronically, you will be able to access it in a viewable PDF format and access supplemental forms. You will be able to print your application and supplemental forms. However, you will not be able to make changes to your application. If necessary to make any changes or corrections after your application has been submitted, please inform the Fulbright Program Office in Kyiv at ibarysh@iie.org or student.ukraine@iie.org (please indicate "Student" in the e-mail subject line).

STEP 8: Supporting documentation needed to complete your application

Your application is not considered complete until your Fulbright Program Office receives all your supporting documentation and supplemental forms.

OTHER IMPORTANT INFORMATION

1. Standardized tests:

a) Finalists will be required to take [TOEFL iBT] (Test of English as a Foreign Language): TOEFL is an admissions requirement at U.S. institutions for applicants whose native language is not English. A wealth of practice material is available at http://www.ets.org/toefl/.There are free materials as well as materials that can be purchased.

  • IELTS (International English Language Testing System): A growing number of U.S. institutions will accept the IELTS in lieu of TOEFL scores. It is left up to individual institutions to determine their TOEFL and IELTS score requirements. http://www.ets.org/toefl/institutions/scores/compare

Note: TOEFL and IELTS scores are valid for two years.

b) Finalists will be required to take [GRE General Test] (Graduate Records Examination): The GRE is required by U.S. graduate schools and/or departments for candidates in most fields other than Law. The GRE is used by universities to get a sense of a test taker's academic potential and to determine his or her performance in analyzing and evaluating data. Many practice materials can be downloaded for free at http://www.ets.org/gre/.

[GRE Subject Test] is intended for students in Physics. Although the scores may not be a requirement for admission to a particular program, it is recommended that all applicants in Physics be prepared to take the test in October 2017. The Subject Tests are given at paper-based test centers worldwide three times a year, in: September, October, April.

Note: GRE scores remain valid and are usually accepted by institutions for up to 5 years.

  • The GMAT (Graduate Management Admission Test) is required for certain courses of study in the field of finance and economics. Please determine whether your universities of preference require the GMAT for the degree, you seek and prepare accordingly.

The Fulbright Office in Kyiv will make all testing arrangements and cover all costs of the testing process. Recommended candidates should take the TOEFL and GRE tests by the end of October 2017. Test scores are an increasingly critical factor in admissions decisions, and grantees should take test preparation very seriously.

Finalists should try to obtain TOEFL scores that are in the 80s and higher (for candidates in Law, Public Administration, Journalism, Education, etc. - where strong written and spoken English skills are critical for successful study/research - scores should be 100 or more). On the GRE, you should try to score 155 on Verbal and Quantitative sections.

It is recommended that all applicants begin to familiarize themselves with the required tests at least three-four months before taking them. Since finalists will be selected in September and testing will occur in October, we urge you (!) to begin review and practice of the tests during the summer months.

For more information about the TOEFL and GRE tests please contact your nearest

EducationUSA Advising Center or Window on America Centers:

2. Duration of Grants:

Fulbright grants and other fellowships, assistantships, scholarships and educational grants are generally awarded for nine to twelve months beginning in August or September 2018 (you are eligible to apply to renew your grant and complete your master's degree. In order for your grant to be renewed, you must demonstrate that you have made satisfactory academic progress in your authorized study program and have maintained full-time study status.

A grant for LL.M. study is 1 academic year in length and is not renewable.

Candidates appointed to certain types of Fulbright grants may be required to arrive during the summer for an introductory course or intensive English program prior to the academic year.

3. Change of Plans:

You should promptly inform your Fulbright Program Office of any change in your academic status or future plans after your application has been submitted.