Програма академiчних обмiнiв iменi Фулбрайта в Українi

Instructions for Completing the Online Fulbright Foreign Student Program Application

FULBRIGHT RESEARCH AND DEVELOPMENT PROGRAM IN UKRAINE

Instructions for Completing the Online Fulbright Foreign Student Program Application

https://iie.embark.com/apply/ffsp

The submission deadline is November 1, 2018 until midnight Ukrainian time
If you have any questions regarding the programs, please contact the Fulbright Office in Kyiv:
Fulbright Program in Ukraine
20 Esplanadna Street, 9thfloor, office 904, Kyiv, 01001, Ukraine
Tel.: +380 (44) 287 07 77; Fax: +380 (44) 230 20 60
E-mail:  ibarysh@iie.org (please indicate "FRDP" in the e-mail subject line)

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Please read country instructions carefully before completing the application

Please note: you should use these country instructions for Ukraine: we customized the generic instructions and included our contact information, deadline date, eligibility requirements, specific information that is not currently requested on the generic online application.

1. Learn requirements for submitting an application
To ensure the most optimal browsing experience, we strongly recommend using Google Chrome. Available for download here: https://www.google.com/chrome/.

Using the Embark Campus 2 streamlined platform you will be benefit from:

  • A mobile‐friendly browsing experience.
  • A more intuitive layout.
  • The auto‐save feature.
  • The ability to apply more than once using the same e‐mail alias.

To protect your privacy, your session will time out within 60 minutes of using the application. Please note however that much of the platform automatically saves your work, so you do not risk losing much work in the event of a session timeout.

2. Complete the application. You do not need to complete this application at one sitting. You can re-enter at any time and edit your application. Remember that once you submit (completed) your application, you can NO longer make changes to it. All forms in this application are to be completed in English. Items must be answered completely and carefully.

Some helpful tips:

  • Avoid using all capital letters when answering items, e.g. name, address, etc. It is better to use upper and lower case, e.g. Ron Smith.
  • You can copy and paste information into all text boxes.
  • In the text boxes, you mustlimit your responses to the space provided. Information that exceeds the space provided (the five-line word limit)will not display or print. If what you have typed or copied exceeds the size of the box, you must edit it. It is a good idea to‘preview'each page of your application to make sure that all your data displays.
  • Do not use any Cyrillic letterson any portion of the application as these letters cannot be processed in the Fulbright online system and will be unreadable-and most readers in the U.S. will not be able to understand your entry.
  • Some questions are ‘required." In other words, you will not be able to complete and submit your application until all required items are completed. When you click on the"Review"button on the Home page, your application will be checked for completeness. You will be prompted to enter any missing information on required questions.

REMEMBER: there is a 60-minute ‘time out' function.
You can copy and paste text from another document and edit online.
Again, you will have a 60-minute "time-out" function.

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Please read carefully all these country specific instructions for completing a question or item. In addition, please review the following important information.

Preliminary Question Page

It is very important that the following questions be answered correctly:

Through which program country are you applying? Make sure that you properly identified your country of citizenship: Ukraine.

To which program are you applying? Make sure that you correctly identify the Fulbright Program to which you are applying: Fulbright Foreign Student Program. (for the FRDP applicants).

The Fulbright Foreign Student Program is a generic international program including both categories: Research and Development Program students (researchers) and Graduate Program students (master's students).

Have you checked with your Fulbright Program Office? If you have reviewed the country specific instructions for Ukraine before you proceeded, please select: Yes.

  • Fulbright Office in Ukraine does not require applicants to check with them before beginning this online application. In these country instructions for Ukraine, we included our contact information, deadline date, eligibility requirements, specific information that is not currently requested on the generic online application.

For which academic level are you applying? Make sure that you correctly identify the program to which you are applying: Graduate Study (for the FRDP applicants); otherwise, you will not be able to continue to application form.

Should you have any specific questions regarding the overall Fulbright Graduate Student Program or the application process, please feel free to email or phone The Fulbright Office in Kyiv:
ibarysh@iie.orgoffice.ukraine@iie.org
(Please indicate "FRDP" in the e-mail subject line).

Fulbright Program Office in Ukraine
Esplanadna str, 20, office 904
Kyiv, 01001, Ukraine
Tel: +380 (44) 287 07 77, Fax: +380 (44) 230 20 60
office.ukraine@iie.org

General Information

Name
It is very important that you list your name exactly as it appears (or will appear) on your international passport. Please use upper and lower case when entering your name, e.g. Ron Smith.
Also, do not use diacritical markings as this can sometimes create computer-related problems.

Study Plans
Which application cycle are you applying to? Please indicate to which application cycle you wish to apply. The next scholarship cycle when you will begin your research program is August/September 2019.
Please select the 2019-2020 cycle.

Degree Objective

From the drop down menu of choices, please select Visiting Student Researcher for the FRDP program (which is a non-degree research program). Otherwise, your application can be considered for the wrong program.

Make sure that you identified your degree objective correctly; otherwise, your application can be considered for the wrong program.

What is your proposed major field of study? From the choices, select the field of study most appropriate to your research objectives. You can briefly elaborate on the exact nature of your objective in the text box that follows. Please note: if your field is not included on the list of the disciplines for Ukraine, you will not be eligible for the program.

Business and related fields are ineligible for grant support under the Ukrainian Fulbright Research and Development Program grant announcement; Fulbright/ IIE will not honor any preferences for U.S. Business schools.

Education

Education

Please list all post-secondary institutions attended in reverse chronological order (putting the most recently attended first). List all post-secondary institutions attended even those from which you did not achieve a degree. Please note that secondary (high school) institution information should not be included.

Experience, Language Skills and Test Scores

Occupational Experience

Identify your current position or occupation. Please select from the drop down menu the position title, which best describes the activity in which you are currently (or most recently) involved. List positions held, beginning with the most recent employment.

Examination Dates and Test Scores

Please select the exam you have taken or will take in future, check all that apply.

Personal Information

Personal Information

The information provided on this form will be used by the Fulbright Program in your home country and Fulbright administrative agencies for internal purposes only.

National Identification Number. This is not a required field.

Proposed Length of stay in the U.S.
Please indicate 6-9 months (the length of study depends on your proposed plan and research objectives).

Approximate Arrival Date
Please indicate August/September 2019.

Authorization of Release of Information
Please select "Yes" to authorize the Fulbright/IIE Office to apply on your behalf to U.S. institutions, to request and receive information on the status of your application, including financial aid. The information provided on this form will be used by the Fulbright Program in your home country and Fulbright administrative agencies for internal purposes only.

Personal Financial Information

Do not complete this form. The Fulbright grant that may be awarded to you will cover all your expenses.
You may need to provide funds from your own or other sources just for any unforeseen expenses only.

  • Please be aware that the Foreign Fulbright Student program does not provide financial support for dependents. Should dependents accompany you, you will be responsible for providing travel, adequate insurance, and support for them from non-Fulbright sources.
  • If this is the case, you should indicate "Yes" in the section "Will these dependents accompany you to the U.S.?"
  • Please indicate your dependents accompany you to the U.S. Only the spouse and unmarried children under 21 years of age qualify for J-2 visa sponsorship. Please add comments in the box provided on the form "How you intend to provide for them during your year of study in the U.S."

University Preference

It is highly recommended that you will have U.S. university preferences. If you do, please complete this page as fully as possible. Do not just list the name of a university in which you are interested. Be specific. Provide the name of the department and the specific program within that department in which you are interested. If you have been in contact or correspondence with a faculty member, please provide the name and contact information for that individual. While researching which program will best meet your needs, please take into consideration the following questions: what research is the faculty doing? Do your research objectives match their research? How many faculty members have expertise in your specialization?

You are strongly advised to make contact with one or more of these institutions before submitting your application, and to have a letter of invitation than can reflect their interest in your project and their willingness to collaborate with you (especially if you will need to work in a laboratory or with special equipment).

If you have applied to a U.S. university within the past three years, please list the programs and the results. If you have letters of admission, letters of invitation, or other correspondence from a school, especially a preferred program, please forward a copy (not the original) of this correspondence to the Fulbright Program Office in Kyiv at ibarysh@iie.org.

If you do not have a clear idea, which US programs will be the best fit, you should leave the University Preference Form blank. IIE Placement staff possesses field specific expertise and, after conducting extensive research on the programs that will best meet the candidates' goals, will recommend a range of suitable programs.

Essays & Resume/Curriculum Vitae

Study/Research Objective

The study/research objective description that you provide is an essential and highly important part of your application. You can focus upon your research or specialization. Alternatively, you can make an emphasis on the teaching or curriculum development components. Remember that your project/career objectives and plans for dissemination of results/products will be evaluated on the basis of their potential impacts on your fields of study in Ukraine and in a broader global context; on the potential impact on your home institutions; on the potential impact on the society, economy, and/or culture of Ukraine (and beyond) over the coming years; and ultimately, on the impact of the attainment of a U.S. experience on your professional, academic, and personal growth. You should take great care to write a clear and very detailed description of the program you want to pursue. Clearly identify the area(s) within your field of study in which you want to specialize or concentrate; what you want to accomplish during your program, why you want to specialize or concentrate in your field, what aspects of the field interest you most, and how this program will help you achieve your future goals. Remember, this is your opportunity to state what you hope to achieve during your program. If there is specific research that you want to accomplish, please describe.

Do not mention the names of any U.S. universities you wish to attend in your Study/Research Objectives. The University Preference Sheet is included for that purpose.

Organize your proposal in order of the following points: Background: introduce the topic and place the project in academic or professional context. Objectives: clearly define the aims of the project. Justification for Residence in the U.S. for the Proposed Project: Indicate very specifically, why it is necessary for the accomplishment of the project to conduct research in the U.S. Methodology: describe the project and explain the approach, methods, and plan you will use. Significance: explain the importance of the project for the field, Ukraine, and your own professional development. Evaluation and Dissemination: describe plans for assessment and distribution of research results in Ukraine. Be specific but limit your essay to 2 pages if possible.

Preview your essay to check the formatting before submitting your application.

DO NOT mention the names of any U.S. universities you wish to attend in your Study/Research Objectives. The University Preference Sheet is included for that purpose.

Personal Statement

The personal statement is a narrative statement in which you can include information about your education, practical experience, special interests, career plans, and your purpose in applying for study in the U.S. Your personal statement essay should discuss how your life experiences and background have contributed to your desire to pursue study in your field, and your purpose in applying for study/research in the U.S. This should not be a CV (curriculum vitae) or resume. Be specific but limit your essay to 2 pages if possible.

Preview your essay to check the formatting before submitting your application.

DO NOT mention the names of any U.S. universities you wish to attend in your Study/Research Objectives. The University Preference Sheet is included for that purpose.

Resume/Curriculum Vitae

It is highly recommended that all FRDP applicants attach a professional resume or curriculum vitae. Research and teaching experience is extremely beneficial and should be detailed either in a resume or CV or/and in the personal statement.  You should create your CV or use our sample. While there is no ‘header' on this page for which you need to leave space, it is still advisable that you preview your information to check the formatting before submitting your application.

  • The Study/Research Objective and Personal Statement essays must be professionally formatted. It is highly recommended you use the following formatting: (1) Times New Roman Font in size 12;  (2) Apply single spacing
  • It is recommended that you try to keep your essays to 2 pages when possible.
  • Do not use any Cyrillic letters as these letters cannot be processed in the Fulbright online system and will be unreadable. 
  • Finally, always have someone proofread your essays for any language or grammatical mistakes before including them in your Fulbright application.

Transcripts and Additional Documents

Transcripts

Applicants should upload scanned copies of their academic documents (transcripts/diplomas and supplements to diplomas) covering the entire period of study at universities and other post-secondary institutions.  If you have more than one transcript, please upload all of your transcripts as a single documentPlease do not send hard copies of your academic documents to the Fulbright Program Office.

Finalists must submit official, complete and certified academic documents certified by the school directly covering the entire period of study at universities and other post-secondary institutions. Copies of diplomas certified or notarized by a third party (i.e. public notary) will not be accepted as official. US schools only accept academic documents verified by the university's Director of Archives, Dean, Secretary, or Vice Rector.

Finalists will have to provide certified English translations of the academic documents if your diploma is not bilingual (Ukrainian/English).

Additional Documents

You can upload any additional documents you would like to include in your application. The Fulbright-Ukraine Office does not require specific information/documents to be uploaded to this page.

Writing Sample

This is not a required field for the FRDP applicants. If selected, all FRDP finalists must submit an academic writing sample. The academic writing sample (in English) should be a minimum 10-page piece of work that demonstrates your ability to write in English on topics in your field of study. This writing sample may be an academic term paper, a published work in which you are the primary author, or another representative sample of your academic writing (please note your writing sample is an example of previous academic work, and it is NOT your research objective). The writing sample will be submitted along with the rest of your application materials to the universities.

Test Scores

You can use this page to upload your copy of any available test score reports (e.g. TOEFL IELTS, GRE, GMAT, etc.). You can only upload one document per page, so you may need to combine files if you have multiple exams.

Supplemental Forms

Please use these country instructions for Ukraine: we customized the generic instructions and included our contact information, deadline date, eligibility requirements, specific information that is not currently requested on the generic online application.

Please click on the following links to access a PDF version of the forms. Please print and follow the instructions on each form. These forms should be mailed to the Fulbright Program Office in Kyiv.

These forms cannot be submitted online, except the recommendation letters. If you plan to have your recommenders submit their letters online, please click on the "Register Recommenders" button on the left.

  • Letter of Reference/Recommendation: You must have three letters of reference (or recommendation) submitted on your behalf. Letters of reference are extremely important. All letters of reference should be written by teachers under whom you have studied or pursued research or by someone who has supervised you in work related to your proposed field of study. Letters of reference should not be written by persons related to you either by blood or marriage or by friends. You might want to focus more on work contacts OR on academic contacts. Referees should be able to speak to your strengths. They should be chosen so that they say different things about you. At least one academic and one professional or work related letter should be included among the letters. The letters should be typewritten and be written in English if possible. If they are not, an original English translation must be provided.

Your recommenders have two ways in which they can submit their letters:

a)      You can download the Letter of Reference form and forward to your recommenders who will then complete the forms and mail to your Fulbright Program Office.
b)      Your recommenders can complete the forms online.  You must click on the "Register Recommenders" button on the left to register your recommenders. Please provide the name and email address of three people to provide a recommendation letter on your behalf. The system will send all recommenders an email directly, asking them to register to the site and complete their recommendation.

  • Report on Proficiency in English: Optional. Complete only the top section of this form and have the remaining portion completed by one of the types of certified English language evaluators listed on the form or a qualified teacher of English. Your language evaluator should return this form directly to your Fulbright Program Office.
  • Transcript Release Form (for post-secondary U.S. transcripts only): This form is needed for those students who attended a post-secondary program (undergraduate or graduate) in the U.S.
  • Signature Form: Mandatory from. You must print out, complete, sign, and forward one original form to your Fulbright Program Office.
  • Information Concerning Foreign Student Academic Records: Do not complete this form.

Review

Before you can submit your application electronically, your application will be reviewed for completeness. If there is missing data, you will be prompted to correct.

After submitting your application electronically, you will be able to access it in a viewable PDF format and access supplemental forms. You will be able to print your application and supplemental forms. However, you will not be able to make changes to your application. If necessary to make any changes or corrections after your application has been submitted, please inform the Fulbright Program Office in Kyiv at ibarysh@iie.org (please indicate "FRDP" in the e-mail subject line).

Supporting documentation needed to complete your application. Your application is not considered complete until your Fulbright Program Office receives all your supporting documentation and supplemental forms.

Other Important Information

1. Standardized tests

Finalists will be required to take [TOEFL iBT] (Test of English as a Foreign Language): TOEFL is an admissions requirement at U.S. institutions for applicants whose native language is not English. A wealth of practice material is available at http://www.ets.org/toefl. There are free materials as well as materials that can be purchased.

  • IELTS (International English Language Testing System): A growing number of U.S. institutions will accept the IELTS in lieu of TOEFL scores. It is left up to individual institutions to determine their TOEFL and IELTS score requirements. http://www.ets.org/toefl/institutions/scores/compare

Note: TOEFL and IELTS scores are valid for two years.

The Fulbright Office in Kyiv will make all testing arrangements and cover all costs of the testing process.

Recommended candidates should take the tests in mid-January 2019. Test scores are an increasingly critical factor in admissions decisions, and grantees should take test preparation very seriously. Please prepare at least three-four months ahead of your exams (!).

The FRDP candidates should try to obtain scores that are in the 80s and higher (for candidates in Law, Public Administration, Journalism, Education, etc. - where strong written and spoken English skills are critical for successful study/research - scores should be 100 or more).

For more information about the TOEFL, please contact your nearest centers:

EducationUSA Advising Center: https://edusa.org.ua/ or Window on America Centers: https://ua.usembassy.gov/uk/education-culture-uk/window-america-centers-uk/

2. Duration of Grants: Fulbright grants and other fellowships, assistantships, scholarships and educational grants are awarded for six to nine months beginning in August or September 2019. Candidates appointed to certain types of Fulbright grants may be required to arrive during the summer for an introductory course or intensive English program prior to the academic year.

3. Change of Plans: You should promptly inform the Fulbright Program Office in Kyiv of any change in your academic status or future plans after your application has been submitted.

Fulbright Program in Ukraine
20 Esplanadna Street, 9th floor, office № 904, Kyiv, 01001, Ukraine
Tel.: +380 (44) 287 07 77; Fax: +380 (44) 230 20 60
E-mail: ibarysh@iie.org, (please indicate "FRDP" in the e-mail subject line)

FAQ

Контакти

Офіс Програми імені Фулбрайта в Україні

вул. Еспланадна, 20, кімн. 904

Київ, 01001, Україна

Тел.: +380 (44) 287 07 77

Факс: +380 (44) 230 20 60

office.ukraine@iie.org