Програма академiчних обмiнiв iменi Фулбрайта в Українi

Instructions for Completing

FULBRIGHT GRADUATE STUDENT PROGRAM IN UKRAINE

Instructions for Completing the Online Fulbright Foreign Student Program Application
https://apply.iie.org/ffsp2020

The submission deadline is May 16, 2019, until midnight Ukrainian time

If you have any questions regarding the programs, please contact the Fulbright Office in Kyiv:
Fulbright Program in Ukraine
20 Esplanadna Street, 9th floor, office 904, Kyiv, 01001, Ukraine
Tel.: +380 (44) 287 07 77; Fax: +380 (44) 230 20 60
E-mail: ibarysh@iie.orgstudent.ukraine@iie.org (please indicate "Student" in the e-mail subject line).

Working Hours: Monday-Friday: 10:00 - 17:30 EST

Please read all instructions carefully before completing the application

Please note: you should use these country instructions for Ukraine: we customized the generic instructions and included our contact information, deadline date, eligibility requirements, specific information that is not currently requested on the generic online application.

1. Learn requirements for submitting an application

The application is supported by all modern browsers. We highly recommend that you use a current version of Google Chrome, which supports Windows, Mac, and Linex platforms.

Using the Embark Campus 2 streamlined platform you will be benefit from:

  • Amobile‐friendlybrowsingexperience.
  • Amoreintuitivelayout.
  • Theauto‐savefeature.
  • Theabilitytoapplymorethanonceusingthesamee‐mailalias.

To protect your privacy, your session will time out within 60 minutes of using the application.Please note however that much of the platform automatically saves your work, so you do not risk losing much work in the event of a session timeout.

2. Complete the application. You do not need to complete this application at one sitting. You can re-enter at any time and edit your application. Remember that once you submit (completed) your application, you can NO longer make changes to it. All forms in this application are to be completed in English. Items must be answered completely and carefully.

Some helpful tips:

  • Avoid using all capital letters when answering items, e.g. name, address, etc. It is better to use upper and lower case, e.g. Ron Smith.
  • You can copy and paste information into all text boxes.
  • In the text boxes, you must limit your responses to the space provided. Information that exceeds the space provided (the five-line word limit) will not display or print. If what you have typed or copied exceeds the size of the box, you must edit it. It is a good idea to ‘preview' each page of your application to make sure that all your data displays.
  • Prepare required documents and save them in PDF format. It is highly recommended that to preserve any formatting and special characters in your documents, you upload them in PDF format.
  • Do not use any Cyrillic letters on any portion of the application as these letters cannot be processed in the Fulbright online system and will be unreadable-and most readers in the U.S. will not be able to understand your entry.
  • Some questions are ‘required." They are marked with an asterisk (*). In other words, you will not be able to complete and submit your application until all required items are completed. When you click on the "Review" button on the Home page, your application will be checked for completeness. You will be prompted to enter any missing information on required questions.

3. Submit the application

Once you have entered all required information, including recommenders, review your application for errors. If all information is correct, submit your application. Once you submit you CANNOT make changes to your application.

Note: there is a 60-minute ‘time out' function. You can copy and paste text from another document and edit online. Again, you will have a 60-minute "time-out" function.

Remember to save your application after completing each page by pressing the Continue button at the bottom of each page.

Please read carefully all these country specific instructions for completing a question or item.

In addition, please review the following important information.

Creating Your Online Account

To start, click Create an account.

Enter your email address, first name, last name, and select your date of birth (Month-Date-Year) from the drop-down menus. Your name must be entered exactly the way it appears (or will appear) on your passport.

NoteUse an email address that you will be able to access for at least two years after submitting your application. This is the email address you will use to log in to your application account. We recommend you do NOT use a work email address if you will not have access to it during your grant in the U.S.

Preliminary Questions

It is very important that the following questions be answered correctly:

  • Through which program country are you applying? Make sure that you properly identified your country of citizenship: Ukraine.
  • To which program are you applying? Make sure that you correctly identify the Fulbright Program to which you are applying: Fulbright Foreign Student Program.
  • Have you checked with your Fulbright Program Office? If you have reviewed the country specific instructions for Ukraine before you proceeded, please select: Yes.
  • Fulbright Office in Ukraine does not require applicants to check with them before beginning this online application. In these country instructions for Ukraine, we included our contact information, deadline date, eligibility requirements, specific information that is not currently requested on the generic online application.For which academic level are you applying?
  • For which academic level are you applying? Make sure that you correctly identify the program to which you are applying: Graduate Study; otherwise, you will not be able to continue to application form.
Should you have any specific questions regarding the overall Fulbright Graduate Student Program or the application process, please feel free to email or phone The Fulbright Office in Kyiv:
student.ukraine@iie.org; ibarysh@iie.org; office.ukraine@iie.org
(Please indicate "Student" in the e-mail subject line).

Fulbright Program Office in Ukraine
20 Esplanadna Street, office 904
Kyiv, 01001, Ukraine
Tel.: +380 (44) 287 07 77; Fax: +380 (44) 230 20 60
office.ukraine@iie.org
Working Hours: Monday-Friday: 10:00 - 17:30 EST

 

Country Information

Please review all information in this section.

Note: country-specific and award-specific instructions for Ukraine for completing the rest of the application, including: country website, deadline information, open application cycle, additional required materials.

  • You must select an Award before proceeding:

Current Award:* Fulbright Graduate Student Program (Ukraine)

Click Save

  • Recommendations: 3 recommendations are required.In order to register your recommendations, you must first complete the Reference Materials Waiver on the Study Plan page of the application.

Please be assured that the reference form registration does appear, but you must first indicate whether you waive your right to access on the Study Plan page as this waiver relates to information required to place students at U.S. universities and associated application protections.

You must answer this question before you are able to register any recommenders.

Click Continue to proceed to the next section.

Contact Information

Name

It is very important that you list your name exactly as it appears (or will appear) on your international passport. Please use upper and lower case when entering your name, e.g. Ron Smith. Also, do not use diacritical markings as this can sometimes create computer-related problems.

Email

The email address used to create your account will appear in the primary email address field and will not be editable. You may provide an Alternate/Secondary Email that can be used to contact you if Fulbright Program Officers cannot reach you via your primary email address.

Note: All system-generated emails will continue to go to your primary email address.

Academic & Professional Information

This section collects information about your academic and professional background, including your curriculum vitae/resumé, academic degrees, professional experience, awards and recognitions, and experience abroad.

Prepare and upload documents in PDF format as required (*).

Note: any page limits and ensure your documents do not exceed page limits.

Curriculum Vitae/Resume

Upload your curriculum vitae/resumé in PDF format that does not exceed four (4) pages.

Note: If your file exceeds 4 pages, an error message will appear on the Review page and will prevent submission of your application.

Feel free to use this page to give additional information about yourself. In this section, you may want to attach a professional resume (usually required for professional degrees such as law and architecture) or a complete curriculum vitae (sometimes required for students pursuing theoretical academic fields). While there is no ‘header' on this page for which you need to leave space, it is still advisable that you preview your information to check the formatting before submitting your application (!).

Academic Background

Please list all post-secondary institutions attended in reverse chronological order (putting the most recently attended first).

List all post-secondary educational institutions from which you have received a degree or academic credential. You MUST include any education institutions you are currently attending (even if you have not yet completed your educational program) and estimated date of graduation/completion.

Note: secondary (high school) institution information should not be included.

Current Professional Profile

Identify your current position or occupation. Please select from the drop down menu the position title, which best describes the activity in which you are currently (or most recently) involved. List positions held, beginning with the most recent employment.

If you have more than one current position, click Add Experience and follow the instructions above.

Awards and Recognitions

Enter a list of the following items into the text boxes provided (all text boxes have a 250-word limit). If you do not have anything to add, leave text boxes blank:

  • Any scholarships and/or fellowships you currently or previously received (include the source or sponsor, amount, where held and duration)
  • Any academic honors and prizes that you have received in the text box (include any titles and/or dates)
  • Any books, articles, and/or thesis published by you, particularly in your proposed field of study (include the title, place, and date of publication)
  • Any teaching experience (current or previous positions)
  • Any research you have completed or in which you are currently involved.

Experience Abroad

List any travel, study or residency you have had abroad (in any country other than your own) for more than one month. This can include time overseas for education, research, business, vacation, etc.

If you have more than one trip abroad to enter, click Add New again, and follow the bulleted instructions until all entries have been saved.

a.       Select ‘yes' or ‘no' to indicate if you have previously entered the United States on a J-1 or J-2 visa

  • If ‘yes', you are required to select the J category of sponsorship from the list and upload a copy of your previous DS-2019

b.       Select ‘yes' or ‘no' to indicate if you have previously been awarded a Fulbright grant.

  • If ‘yes', you are required to list the grant(s):

1.     Click Add Grant

2.     Select the Fulbright award type from the dropdown menu provided (e.g., Fulbright FLTA, Fulbright Foreign Student, etc.)

3.     If you select "Other (please specify)", enter in the name of the Fulbright grant that you received in the "Other, please specify" field

4.     Select the academic year that corresponds to the year in which you received the Fulbright grant

5.     Click Save

Academic Materials

This section collects copies of your transcripts and/or diplomas. Please upload scans of all available transcripts and diplomas from post-secondary institutions you have attended.

a.       Applicants should upload scanned copies of their academic documents (transcripts/diplomas and supplements to diplomas) covering the entire period of study at universities and other post-secondary institutions.  If you have more than one transcript, please upload all of your transcripts as a single documentPlease do not send hard copies of your academic documents to the Fulbright Program Office.

b.       Finalists must submit official, complete and certified academic documents certified by the school directly covering the entire period of study at universities and other post-secondary institutions. Copies of diplomas certified or notarized by a third party (i.e. public notary) will not be accepted as official. US schools only accept academic documents verified by the university's Director of Archives, Dean, Secretary, or Vice Rector.

Finalists will have to provide certified English translations of the academic documents if your diploma is not bilingual (Ukrainian/English).

  • Select the corresponding institution from the list. If you do not see an institution that you attended below, please first return to the Academic & Professional Information page and update your academic background.
  • Review the institution information (which you provided on the previous page). If this information is incorrect, please return to the previous page to edit.
  • Select Choose File and locate the desired file on your computer. Click Open.
  • You may upload transcripts/diplomas as multi-page documents or upload single page documents. PDF, JPEC, and TIFF image files are all accepted.
  • Click Save. Repeat these steps for all applicable institutions.
  • Click Continue to save your responses and advance to the next section.

Language Skills

This section collects information about your native language, English language skills, and any additional languages that are relevant to your project proposal.

  • Select your native language from the dropdown menu provided.

English Language Proficiency

If your native language is not English, a section collecting your English language proficiency will appear.

  • Rate your English language proficiency in Reading, Writing, and Speaking. Select Native, Advanced, Intermediate, Beginner or No Ability from the dropdown menus as appropriate.

Additional Language Skills

  • Select the number of additional languages that you would like to include that may be of use for your project or study plans.
  • Select the language you are reporting from the dropdown menu and rate your proficiency in Reading, Writing, and Speaking. Select Native, Advanced, Intermediate, Beginner or No Ability from the dropdown menus as appropriate.
  • Click Continue to save your responses and advance to the next section.

Test Scores

This section collects information about standardized test scores that you have taken or will take in the future. Standardized tests include TOEFL, GRE, GMAT and IELTS. Standardized test scores are often required for admission to U.S. institutions.

  • You can use this page to upload your copy of any available test score reports (e.g. TOEFL, GRE, GMAT and IELTS, etc.). You can only upload one document per page.
  • Fulbright finalists will be required to take the TOEFL and GRE General Tests only for admission at U.S. institutions.

Note: The GRE is required by U.S. graduate schools and/or departments for candidates in most fields other than Law.

  • Select Add Test.
  • Select the test type from the dropdown menu.
  • Select the test date from the dropdown menu (Month-Day-Year format).
  • If you have not yet taken the test, enter the date that you are registered for the test.
  • Enter your test scores, if you have the results from the test.
  • Click Save. Repeat these steps for all applicable standardized tests.
  • Click Continue to save your responses and advance to the next section.

Study Plan

This section collects information about your proposed plan of study in the U.S. Make sure that you identified your degree objective correctly; otherwise, your application can be considered for the wrong program.

a.       For which degree objective are you applying? From the drop down menu of choices, please select:

  • Master's (if you want to study at a U.S. university for 1 or 2 years to achieve a Master's Degree (the length of study depends on the field chosen and specific program requirements).
  • Doctorate (if you request to apply to a Ph.D. program). Please note: In compliance with Fulbright Program policy limiting participation to one degree, you can apply for a Master's program leading to PhD. It is expected that your Master's program under Fulbright sponsorship will take 2 academic years to complete. J-1 visa sponsorship will be provided for the length of your Fulbright program only. After two years, the host U.S. University will be expected to cover the remaining expense toward completion of the Ph.D., but it is always contingent upon availability of funds. You will be also required to transfer to the university visa sponsorship.

b.       What is your proposed major field of study? From the choices, select the field of study most appropriate to your study objectives. You can briefly elaborate on the exact nature of your objective in the text box that follows. Please note: if your field is not included on the list of the disciplines for Ukraine, you will not be eligible for the program.

Note: Business and related fields or Financial management (in business applications), are not eligible fields for grant support under the Ukrainian Fulbright Student Program grant announcement; Fulbright/ IIE will not honor any preferences for U.S. Business schools or to any program where an MBA will or might be awarded.

a.       Select the degree objective to which you are applying.

  • Some fields will trigger a prompt to ask you if you would like to upload portfolio materials as part of your application. Select ‘yes' or ‘no'.
  • If you select ‘yes,' you will be directed to upload your materials on the next page. Please follow the upload instructions listed.

b.       Select the most appropriate major academic discipline and primary specialization from the dropdown menus.

c.       Enter a brief description of the field in which you plan to specialize in the U.S. in the text box.

d.       Enter a brief description of your future plans in the text box.

Study/Research Objective

Upload a copy of your study/research objective. The study/research objective description that you provide is an essential and highly important part of your application. You should take great care to write a clear and very detailed description of the program you want to pursue. Clearly identify the area(s) within your field of study in which you want to specialize or concentrate; what you want to accomplish during your program, why you want to specialize or concentrate in your field, what aspects of the field interest you most. Describe the kind of program you expect to undertake, and explain how your study plan fits in with your previous training and your future objectives. Remember, this is your opportunity to state what you hope to achieve during your program. Preview your essay to check the formatting before submitting your application (!).

DO NOT mention the names of any U.S. universities you wish to attend in your Study/Research Objectives. The University Preference Sheet is included for that purpose.

  • Click Choose File
  • Locate and select the file that you previously saved to your computer
  • Click Open
  • Click Upload to complete the file upload

Personal Statement

Upload a copy of your personal statement. This should not be a CV (curriculum vitae) or resume. The personal statement is a narrative statement in which you can include information about your education, practical experience, special interests, career plans, and your purpose in applying for study in the U.S. It should not be a mere listing of facts. Your personal statement essay should discuss how your life experiences and background have contributed to your desire to pursue study in your field, and your purpose in applying for study/research in the U.S. Describe any significant factors that have influenced your educational or professional development. Preview your essay to check the formatting before submitting your application (!).

Do not mention specific U.S. universities at which you would like to study. The University Preference Sheet is included for that purpose.

  • Click Choose File
  • Locate and select the file that you previously saved to your computer
  • Click Open
  • Click Upload to complete the file upload

Letter of Invitation (optional)

Upload a letter of invitation from a U.S. institution, if you have received one. This is NOT a requirement.

  • Click Choose File
  • Locate and select the file that you previously saved to your computer
  • Click Open
  • Click Upload to complete the file upload

University Preferences

List up to four institutions at which you would like to study in the U.S. in priority order. Include specific departments and/or programs and provide specific reasons for your choice.

Note: Your preferences will be taken into consideration insofar as possible. However, there is no guarantee that your application will be sent to the institutions that you list. Fulbright/IIE will take into account all preferences a candidate has expressed if we believe they fit the goals of the program and have good academic/research/faculty fit. We will not be able to honor any of the preferences if a candidate's test scores are not competitive for admission.

Admission decisions will depend on many reasons: the overall competition, academic fit, the estimated cost of study there for the 2020-21 academic year, offers of financial aid from the schools (cost-sharing).

All admissions decisions will be presented to IIE/Fulbright for review and final approval for any placement recommendations.

It is highly recommended that you indicate your U.S. university preferences. If you do, please complete this page as fully as possible. Do not just list the name of a university in which you are interested. Be specific. Provide the name of the department and the specific program within that department in which you are interested. If you have been in contact or correspondence with professors, please provide names and email and/or phone contacts for each one.

Please do not include your preferences exclusively for top-ranked, competitive and expensive programs.

Please also do not apply directly to any US schools once you have submitted your application for a Fulbright competition. If you have applied to a U.S. university within the past three years, please list the programs and the results. If you have letters of admission, letters of invitation, or other correspondence from a school, especially a preferred program, please upload a letter of invitation, or forward a copy (not the original) of this correspondence to the Fulbright Program Office.

  • Enter institution name
  • Enter name of department
  • Enter the degree type that you are interested in at this institution
  • Enter your preferred specialization or concentration
  • Enter your specific reasons for listing this institution and any contact information for professors at the institution with whom you have already communicated
  • Click Save

Authorization of Release of Information

Type your full name into the space provided to indicate your authorization of release of the information you have provided in this application.

Reference Materials Waiver

  • Select ‘yes' or ‘no' to indicate whether you waive your right to review the information contained in the evaluations submitted by recommenders on your behalf.
  • Click Continue to save your responses and advance to the next section.

Grant and Travel Plans

Financial Information

This section gathers information on your personal finances, additional funding you may have applied for/received, passport, and accompanying dependents.

Do not complete the first part of the form "Family Funds." The Fulbright grant that may be awarded to you will cover all your expenses. You may need to provide funds from your own or other sources just for any unforeseen expenses only.

Passport/Travel Document and Dependents

Please upload a copy of your passport or travel document.

  • Click Choose File
  • Locate and select the file that you previously saved to your computer
  • Click Open
  • Click Upload to complete the file upload

Please be aware that the Foreign Fulbright Student program does not provide financial support for dependents. Should dependents accompany you, you will be responsible for providing travel, adequate insurance, and support for them from non-Fulbright sources.

You should indicate your dependents accompany you to the U.S. Only the spouse and unmarried children under 21 years of age qualify for J-2 visa sponsorship. If required, upload a copy of your passport or travel document.

Please list each accompanying dependent:

  • Select the number of dependents you intend to have accompany you the U.S. (select 0 if you do not have dependents or your dependents will not accompany you to the U.S.).
  • Enter required information for each dependent, including relationship to you, name, and intended length of stay in the U.S. (in number of months)
  • Enter information for how you will provide for your dependents during your time in the U.S. in the text box
  • Click Continue to save your responses and advance to the next section.

Additional Information

Use this section to upload any required additional documentation.

  • Complete the Outreach Survey.
  • Click Continue to save your responses and advance to the next section.

Recommendations

Use this section to register your recommenders.

a.       You must have three letters of reference (or recommendation) submitted on your behalf. Letters of reference are extremely important. All letters of reference should be written by teachers under whom you have studied or pursued research or by someone who has supervised you in work related to your proposed field of study. Letters of reference should not be written by persons related to you either by blood or marriage or by friends. You might want to focus more on work contacts OR on academic contacts. Referees should be able to speak to your strengths. They should be chosen so that they say different things about you. At least one academic and one professional or work related letter should be included among the letters. The letters should be typewritten and be written in English if possible. If they are not, an original English translation must be provided.

b.       Your recommenders have two ways in which they can submit their letters:

  • You can download the Letter of Reference form and forward to your recommenders who will then complete the forms and mail hard copies to your Fulbright Program Office.
  • Your recommenders can complete the forms online. You must click on the Add Recommender button to register your recommenders. Please provide the name and email address of three people to provide a recommendation letter on your behalf.

c.       Once you register your recommenders, they will receive an automatic email with instructions on completing the online recommendation form. You can track the status of recommendations, send reminders, and add/delete recommenders through this system before and after submission of your application.

  • Click Add Recommender.
  • Complete all fields in the pop-up form Click Send to Recommender to generate automatic email to recommender.
  • Click Continue to save your responses and advance to the next section.
  • Once sent, you will have the option to Edit Recommender information if they have not yet started progress on their response and Save, Send Reminders, and Exclude if you wish to remove the recommender and replace with another individual.
  • Click Send to Recommender to generate automatic email to recommender.
  • Click Continue to save your responses and advance to the next section.
  • Once sent, you will have the option to Edit Recommender information if they have not yet started progress on their response and Save, Send Reminders, and Exclude if you wish to remove the recommender and replace with another individual.

Signature

Certify that the information you provided in the application is true and complete by typing your full legal name in the Signature Box.

  • Click Confirm to continue to the next page.

Review

The application will review the responses entered and will display any incomplete questions and required attachments that are missing.

  • If no errors appear, then your application is ready for submission.
  • If any errors appear, correct or complete these sections and return to the Review section to determine if your application is ready for submission.

REVIEW ALL RESPONSES. CLICK SUBMIT.

FAQ

Контакти

Офіс Програми імені Фулбрайта в Україні

вул. Еспланадна, 20, кімн. 904

Київ, 01001, Україна

Тел.: +380 (44) 287 07 77

Факс: +380 (44) 230 20 60

office.ukraine@iie.org